CrewBrain optimizations for a successful restart in the event industry

Dear clients,

the event season is slowly but surely picking up speed and at the end of April we were also able to participate in a trade fair again for the first time. Although we ourselves were only represented as visitors this year, it was nevertheless a good and important experience for us that events and trade fairs are possible again.

In order to make the planning and execution of upcoming events even easier for you, we have once again put together a large package of new functions and optimizations. As usual, I would like to present this update to you as part of this update info, it will be automatically available to all customers from tomorrow.

We wish you continued success with CrewBrain

Sven Schlotthauer

Generation of employment contracts

The staff shortage in the event industry is omnipresent. Since many companies are currently hiring new employees, we have developed a feature that allows you to quickly and easily create employment contracts from templates directly in CrewBrain.

Contract templates

The templates can be created in the administration under System > Text templates. The system automatically creates a category "Employment contracts" there and a standard contract, which must be customized individually. If required, several contract texts can also be stored in this category.

Create contract

Employment contracts are generated directly from the respective employee profile. There, the employment contract can be selected via the print icon at the top and then the desired text template.

Work instructions

We have also made some optimizations in the area of work instructions.

Offering

If employees can offer themselves for jobs, it can be activated in future in the administration that this is only possible if the employee has confirmed all service instructions and has all mandatory certificates. This function can be activated under Administration > Jobs > Requests & Bookings.

Statements & Time Recording

As usual, there are also some changes in the area of statements & time recording. In this version, it is mainly minor optimizations that we have made here.

Close month

The function to close or settle a month can now be assigned as a separate right in the user groups. This makes it possible to assign this function to special persons, for example in the personnel department.

Sick notes

There is now a separate print view for sickness notifications. This view can be used to export sickness notifications including the stored documents as a PDF.

Round on hours

A new option allows rounding of working times to full hours. Previously, only quarter or half hours were possible, but as of this version, rounding to full hours is now also possible.

Subtotal per job

In the statements, a subtotal is now output for each job. In this way, it is easier for employees to understand which amounts are attributable to which jobs.

Approve hours in stacks

In both time recording and statements, it is now possible to approve or reject all of an employee's times in a single step. In this way, the workflow is significantly accelerated at this point.

Statistics

The statistics have been extended in two areas in the new version. The personnel costs can now also be displayed according to default times, and it is also possible to display the statistics of the jobs on the start page of the statistics according to months or quarters.

Travel expenses

In the travel expenses it is possible from this version to move receipts from one accounting to another accounting. In addition, the travel expenses in the overview can now also be sorted by job date.

Covid-19 data

With the removal of regulations in many areas, the need to collect, and therefore the right to store, Covid-19 data has been removed in most areas. This applies to data on vaccinations, tests and infections. While data on tests are automatically deleted after a short period of time, data on vaccinations and infections must be deleted manually.

Delete data

The data can be deleted centrally with one click under Administration > Occupational Safety > Covid-19 Tests > Data Protection. We would like to point out that this should be done urgently in a timely manner and that the data protection authorities have already announced controls.

Retain data

If you still need to retain this data, it is generally possible to continue to store it. However, this should always be coordinated with the respective data protection officer. For example, storage could continue to be necessary if the evidence is required for border crossings.

Further adjustments

Of course, there are again some minor adjustments to CrewBrain in this version.

Additional data

In the additional data there is a new type "Blank / separator line". This type can be used to create an optical separation in larger lists of additional information.

External calendar

Also appointments from external calendars can be individually hidden from the calendar from this version.

Input fields in subjobs

If the option "automatic transfer to subjobs" is active for certain data types, these can no longer be edited in the subjobs. This prevents confusion or loss of data, as not all users are aware that their entries may be overwritten.

The CrewBrain app

Back in February, we introduced the new CrewBrain app and were pleased to receive so much positive feedback and suggestions for improvement. We are currently focusing on optimizing the existing functionalities and integrating the still missing functionalities from the WebApp. The app is currently updated in shorter cycles even without a special update info.