Short-term employment, risk assessment and CrewBrain app 2.0​

Risk assessment

With the risk assessment, we introduced an important new feature a little over a year ago to increase occupational safety at events. We have added a few more useful features to this feature in the current version.

Copying

It is now possible to copy risks quickly and easily. Risks are often based on each other or have similar descriptions and / or measures, so that working time can be saved by copying existing risks.

Several activity fields

A risk can now also be assigned to several fields of activity at the same time. In this way, duplicates can be reduced, resulting in greater clarity when creating assessments.

Images & Documents

Documents and images can now be stored in the system for both the risks itself and the measures. This makes it possible to describe the hazard more clearly or to provide additional safety instructions.

Time recording

As usual, we have also implemented some new functions in time recording. For example, there are collective or company agreements in individual companies that require special logics for time recording.

No public holidays

In the employee's time recording period, you can now specify whether the employee should be paid compensation for public holidays. If this is excluded in a collective agreement, for example, the system can only calculate the public holiday surcharges instead of the public holiday compensation.

Target hours only

If a collective agreement stipulates that employees are only paid on the basis of planned working hours (target hours), this situation can now also be configured. The actual working time is still recorded and displayed as usual for documentation purposes.

Wage limit

If an employee is likely to reach the maximum amount stored in the time recording period, booking will no longer be possible in future. It will then only be possible to book these persons with an additional right, which can be assigned via the user groups. For persons with this right, only a message will appear, but booking will still be possible.

Short-term employment

If an employee is only employed on a short-term basis and may not exceed a certain number of working days per year, this can also be specified in the time recording period in future. In this case, the system will prevent a booking exceeding the maximum number of days.

Display in the job

Until now, statement & time recording information (and in particular the extrapolated hours and amounts) was mainly displayed in the request dialog. If an employee entered himself, this information was therefore not visible. As of this version, the information on extrapolated hours and amounts is also displayed in the employee list.

Categories for rooms

In future, categories can also be created in the administration for the rooms of locations and assigned to the rooms. As with the staff and vehicle categories, these can then also be used in the events and thus the room requirements for an event can be planned.

Work contracts

If work contracts are concluded with freelancers, the system now automatically sends these to the respective freelancer by email. This eliminates the need to manually download the contract for the freelancer's documents.

Applicant management

We have also made some optimizations for application management, which have a particular impact on the data that can be recorded.

Additional fields

Gender can now also be requested as an option in the application form. It is also possible to add additional private data fields to the application form, which are then only visible during the application process but can no longer be accessed later by the employee (after successful application and hiring).

Validations

There are now extended configuration options for the validation of input fields in the additional data in particular. Numerical ranges can be defined, and complex checks such as IBANs and other special fields are also possible. These validations can be used not only in application management, but generally for all additional data.

Other extensions

In addition to the enhancements already mentioned, there have of course also been many small optimizations.

• A default value can now be specified for the description of new jobs (Administration > Jobs > Preferences)
• For shifts, a department and a location can now be defined for new shifts (Administration > Calendar > Shifts)
• Time zones can be transferred to jobs and sub-jobs automatically or after consultation (Administration > Jobs > Preferences or Administration > Projects > Preferences)
• There are new placeholders for employment contracts: Employee city, target hours and vacation days from the payroll period
• For alerts and confirmations, you can now set under My Account > Notifications whether they should be sent by push notification, email or both

• With the subcontractor connection, it is now possible to store a department and a location for each customer, under which the requests are then created.

• There is a new right “Project basic data”, which should be assigned to the user groups of subcontractor. In this way, the requests are grouped correctly in the subcontractor's account, even if they do not actually have access to projects.

CrewBrain App Version 2

Over the past six months, we have completely overhauled our app. In addition to the visual appearance, we have also optimized many processes to make data available more quickly and give users the best opportunity to respond to inquiries, tenders and other business transactions.

Open beta test

Our open beta test for the CrewBrain app will start in the coming weeks. The new app can be installed in parallel to the old app so that it is possible to switch to the old app at any time.

Registration

You can register for the open beta test via this link. When registering, you must enter your personal Apple or Google ID, as this will be used by Apple and Google to allocate the beta version. We look forward to many participants in the beta test!