CrewBrain and Staffcloud support companies with personnel planning and time tracking. Both solutions are also aimed at teams with flexible employees. However, their focuses differ in industry-specific additional features, recruitment, payroll processes and integrations.
Transparency notice: We compare CrewBrain with Staffcloud as neutrally as possible. As the provider of CrewBrain, we naturally believe that our solution is particularly well suited to event and project teams. This comparison is based on publicly available information and may be incomplete. Features and prices may change.
At a glance: the key differences
CrewBrain
- Planning of jobs, events and projects with changing teams.
- Features for temporary agency work, travel expenses, vehicle scheduling and risk assessments.
- Integrations with rental, equipment and event software.
- Transparent package prices from €29 per month and a 30-day free trial.
Staffcloud
- Planning of flexible employees for projects, assignments and shifts.
- Features for recruitment, digital personnel files and payroll processes.
- Staffcloud states that it automatically matches employees with suitable jobs.
- Free Starter plan with up to 150 staff assignments and no time limit.
In short: CrewBrain may be particularly relevant for event and project teams that want to organise additional assignment-related processes alongside personnel. Staffcloud may be worth considering if recruitment and the management of a large pool of flexible employees are the priority.
The systems compared directly
| Criterion | CrewBrain | Staffcloud |
|---|---|---|
| Planning approach | Jobs, events and projects | Projects, assignments and shifts |
| Additional focus areas | Temporary agency work, travel expenses, vehicle scheduling and risk assessments | Recruitment, digital personnel files and employee profiles |
| Employee recruitment and matching | Direct planning and applications for assignments | Applications for assignments and automatic matching |
| Payroll and billing processes | Time tracking, reports and DATEV export for payroll preparation | Payroll system, payroll and cost reports, as well as optional payroll runs |
| Integrations | Rental, equipment and event software, including easyjob, Rentman and Eventworx | Open API and connections to existing systems |
| Pricing and trial | From €29 per month, with a 30-day free trial | Free Starter plan; further plans from €129 per month |
Planning and scheduling
CrewBrain plans personnel directly by jobs, events and projects. Availability, activities and employee categories help assign staff to individual assignments.
Both systems allow employees to apply for assignments and take availability into account. Staffcloud also states that it offers automatic matching based on availability and qualifications. Companies should assess which workflow is the better fit for their own assignment planning.
Relevant features for event and project teams
CrewBrain combines personnel planning with other processes that frequently come together in day-to-day event and project work. These include travel expense reporting, vehicle scheduling with a digital logbook, risk assessments and features for temporary agency work processes.
This can be useful when personnel, vehicles, travel times and documentation requirements related to an assignment need to be managed together.
Staffcloud places additional emphasis on recruitment and personnel management. The provider lists application forms, digital employment contracts, freely configurable employee data, document management and employee profiles, among other features.
Many of these functions can also be mapped in CrewBrain. Companies should therefore primarily consider which functions they need and how detailed the configuration options are in each system.
Integrations and data transfer
CrewBrain offers a DATEV export for time and billing data, as well as integrations with systems for rental management, equipment management, event management and project management. These include easyjob, Rentman and Eventworx.
Staffcloud lists an open API and options for connecting existing systems for payroll accounting, invoicing, project management and time tracking. Before making a decision, companies should clarify with the provider which specific systems and data transfers are supported.
Pricing and licensing models
CrewBrain publishes its prices on its website. The Essential, Standard and Enterprise plans start at €29, €49 and €69 per month respectively, each including ten named users. Additional users and optional extensions can be added as needed. A free 30-day trial is available.
Staffcloud also publishes prices. The free Starter plan includes up to 150 staff assignments and has no time limit. The Professional plan starts at €129 per month, while the Enterprise plan starts at €559 per month. The stated prices relate to example volumes and may vary depending on the assignment volume, employee pool and number of planner accounts.
The pricing models are therefore not directly comparable: CrewBrain focuses on packages and users, while Staffcloud also takes the number of staff assignments into account.
Conclusion: Which solution suits which day-to-day work?
CrewBrain and Staffcloud both cover important processes related to personnel planning and working hours, but they place the emphasis on different areas.
CrewBrain is particularly relevant for event and project teams that, in addition to personnel planning, want to organise temporary agency work, travel expenses, vehicles or occupational safety processes. The industry-specific integrations may also play a role in the selection.
Staffcloud may be worth considering if the automatic matching described by the provider or the free Starter plan is particularly suitable for the company’s own planning process.
Before making a decision, companies should consider:
- How are employees assigned to assignments?
- Which additional processes are part of day-to-day project work?
- How important are recruitment and a large employee pool?
- Which integrations with payroll accounting, ERP or industry software are needed?
- Which pricing and usage model suits the expected assignment volume?
Note: By using the button below, you will receive 15 additional trial days and can test CrewBrain free of charge for a total of 45 days.
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This post is also available in de_DE.
