A client needs an extra fixture for tomorrow’s production. The quote changes, availability shifts and the warehouse needs the correct pick list before anyone starts searching under a workbench. Good rental software connects each of those steps.
This comparison looks at easyjob by Protonic Software, Rentman, HireHop, Flex Rental Solutions, Current RMS and IntelliEvent. There is no universal winner: the right choice depends on your equipment, processes and budget.
Transparency notice: We compare the rental solutions listed here as neutrally as possible. The comparison is based on publicly available information and may be incomplete. Features and licensing models may change. Ultimately, what matters is what actually works in the warehouse and the office.
Compare the steps between quote and return
One warehouse with a small team has different requirements from a production business coordinating several locations and parallel deliveries. Before comparing tools, clarify how many jobs run at once, whether you need tracking, integrations or a webshop, and how much configuration your team can realistically maintain.
In short: different approaches to rental management
- Entry level: HireHop starts with a free plan for one user, while other providers use monthly subscriptions, modular pricing or individually priced plans.
- Equipment processes: Barcode, QR-code, NFC and RFID functions are available in different combinations depending on the platform.
- Warehouse requirements: Businesses with several warehouses, containers, packages or extensive equipment inventories should look closely at availability and tracking functions.
- Sales connection: Current RMS and IntelliEvent, for example, combine rental operations with customer management, quotations and invoicing.
- The practical test: A system should be tested with a real job—from the first quote to equipment return and the final invoice.
A guide to choosing the right solution
easyjob by Protonic Software: editions and a choice of licence model
easyjob by Protonic Software is designed for rental, production and event-logistics businesses. It is available in S, M, L and XL editions, from smaller businesses through to larger organisations with multiple locations. Depending on the edition, it can map locations, countries and currencies; project costing, cost planning and tasks are also available. Modules can add warehouse-location management, scanning and digital transport orders.
You can buy a one-time licence or choose a subscription. The subscription begins with an initial payment and then quarterly charges over 24 months; it includes new features, major easyjob versions and Silver Support. Gold Support is optional. Modules such as controlling, CRM, WebApp and scanner functions are available depending on requirements.
A good fit if: you want rental, project, warehouse and location processes in one system and value the choice between purchasing and subscribing.
Check beforehand: the required edition, modules, support level and total subscription cost.
Rentman: add the modules you need
Rentman is rental business management software for the AV industry. Its modular approach lets businesses select functions for equipment, quotes, invoices, tracking, additional warehouses and transport. A public API is available for custom integrations, although this can require technical knowledge or developer support.
That flexibility can help when you do not want to buy every function on day one. It also means that the final price only becomes clear after products, add-ons and user roles are combined.
A good fit if: you want to build the system around your current requirements and expand it later.
Check beforehand: the full configuration price. Rentman offers a 30-day free trial.
HireHop: a browser-based entry point
HireHop is cloud rental software for AV, event, broadcast and other rental businesses. Its free Starter plan includes one user, quotations and bookings, customer management and basic inventory control. Professional adds features for growing teams, including multiple locations, reports and dashboards; Enterprise is priced on request.
The platform supports barcode, QR, NFC and RFID scans, plus an open API, custom email templates, job timelines and custom fields. That can be useful when standard processes still need to accommodate the occasional special job request.
A good fit if: you want to work in the browser and begin with a small team.
Check beforehand: prices are in British pounds; review tax treatment, support and plan scope.
Flex Rental Solutions: tracking for larger inventories
Flex Rental Solutions combines quotations, bookings, equipment, warehouse processes and commercial workflows for event, AV, lighting, staging and production rental companies. It supports barcode, QR-code and RFID tracking, scheduling across jobs and warehouses, and the management of kits, containers and accessories.
Flex positions the cloud solution for businesses with extensive inventory, several jobs running in parallel or multiple locations. It states that usage is not limited by user numbers. Prices start at US$510 per month and a 30-day free trial is available.
A good fit if: your growing rental business needs structured asset and warehouse processes.
Check beforehand: whether the price level, integrations and potential implementation costs fit your operation.
Current RMS: central availability and quoting
Current RMS is cloud-based software for event, AV and production companies. It covers equipment availability, quotations, jobs, warehouses and customer information. Barcode and QR-code labels support tracking; individual items, accessories, packages and containers can be managed by job. Its calendar can also show vehicles, rooms and locations.
CRM, quoting and invoicing sit alongside the warehouse functions, which can make the handover from sales to operations easier to follow.
A good fit if: you want availability, tracking, warehouses and quotations closely connected.
Check beforehand: the needed integrations, billing logic, API connections and pricing model.
IntelliEvent: rental operations alongside CRM
IntelliEvent Lightning is cloud software for event rental companies, venues, AV and production businesses. It combines quotes, CRM, inventory, warehouses and commercial functions. Listed features include inventory tracking, availability calendars, kits, packages, multiple warehouses, locations and check-in/check-out, as well as invoices, payments and reports.
Plans are tailored to business requirements, which can suit companies that want rental operations and sales processes in one place.
A good fit if: you want cloud-based rental, customer and order processes together.
Check beforehand: the included plan features, price, integrations and requirements for language, currency and accounting.
Decision guide: what to clarify before comparing
A long feature list does not automatically make rental software the right fit. These questions help you narrow the options down to the solutions that suit your business and day-to-day work.
For testing, it is best to use a real job—from the quotation and equipment issue through to invoicing. This quickly shows whether the software supports your work or merely creates another list that needs maintaining.
Conclusion
All six solutions support core rental work, but their emphasis differs. easyjob offers editions and licence choices; Rentman is modular; HireHop provides an accessible cloud start; Flex focuses on sizeable inventories; Current RMS connects availability and CRM; IntelliEvent combines rentals with customer and commercial workflows. Use a real upcoming production for the test, including a late change. That reveals far more than a polished demo with no pressure on it.
For teams that plan equipment and staff separately, an integration can help keep both areas aligned. CrewBrain connects with easyjob by Protonic Software, Rentman, HireHop, Flex Rental Solutions, Current RMS and IntelliEvent and adds personnel and job scheduling to the workflow. The rental software remains the central system for material, warehouse and commercial processes. The integrations do not incur additional costs.
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