The return truck is back, but several flight cases are still marked as out on a job. Before the next packing list turns into detective work, rental software can connect returns, availability, quotes and invoices in one shared workflow.
This comparison looks at easyjob by Protonic Software, Rentman, HireHop, Flex Rental Solutions, Current RMS and IntelliEvent. There is no universal winner: the right choice depends on your equipment, processes and budget.
Transparency notice: We compare the rental solutions listed here as neutrally as possible. The comparison is based on publicly available information and may be incomplete. Features and licensing models may change. Ultimately, what matters is what actually works in the warehouse and the office.
Begin with the pressure points in your warehouse
One warehouse with a small team has different requirements from a production business coordinating several locations and parallel deliveries. Before comparing tools, clarify how many jobs run at once, whether you need tracking, integrations or a webshop, and how much configuration your team can realistically maintain.
In short: what to look at before choosing
- How you pay: HireHop offers a free entry point, Rentman can be configured with individual modules, and easyjob by Protonic Software gives businesses the choice between purchasing and subscribing.
- How you work: Cloud-based systems can make it easier for teams to access job and equipment information from different locations.
- Who it is for: Some solutions suit a small team getting started, while others are designed for businesses with large inventories and several parallel productions.
- What is included: The scope can range from basic bookings and inventory to detailed tracking, CRM, reporting and commercial processes.
- What to calculate: Compare the real setup you need, including user roles, add-ons, support, currencies and potential implementation costs.
A guide to choosing the right solution
easyjob by Protonic Software: editions and a choice of licence model
easyjob by Protonic Software is designed for rental, production and event-logistics businesses. It is available in S, M, L and XL editions, from smaller businesses through to larger organisations with multiple locations. Depending on the edition, it can map locations, countries and currencies; project costing, cost planning and tasks are also available. Modules can add warehouse-location management, scanning and digital transport orders.
You can buy a one-time licence or choose a subscription. The subscription begins with an initial payment and then quarterly charges over 24 months; it includes new features, major easyjob versions and Silver Support. Gold Support is optional. Modules such as controlling, CRM, WebApp and scanner functions are available depending on requirements.
A good fit if: you want rental, project, warehouse and location processes in one system and value the choice between purchasing and subscribing.
Check beforehand: the required edition, modules, support level and total subscription cost.
Rentman: add the modules you need
Rentman is rental business management software for the AV industry. Its modular approach lets businesses select functions for equipment, quotes, invoices, tracking, additional warehouses and transport. A public API is available for custom integrations, although this can require technical knowledge or developer support.
That flexibility can help when you do not want to buy every function on day one. It also means that the final price only becomes clear after products, add-ons and user roles are combined.
A good fit if: you want to build the system around your current requirements and expand it later.
Check beforehand: the full configuration price. Rentman offers a 30-day free trial.
HireHop: a browser-based entry point
HireHop is cloud rental software for AV, event, broadcast and other rental businesses. Its free Starter plan includes one user, quotations and bookings, customer management and basic inventory control. Professional adds features for growing teams, including multiple locations, reports and dashboards; Enterprise is priced on request.
The platform supports barcode, QR, NFC and RFID scans, plus an open API, custom email templates, job timelines and custom fields. That can be useful when standard processes still need to accommodate the occasional special job request.
A good fit if: you want to work in the browser and begin with a small team.
Check beforehand: prices are in British pounds; review tax treatment, support and plan scope.
Flex Rental Solutions: tracking for larger inventories
Flex Rental Solutions combines quotations, bookings, equipment, warehouse processes and commercial workflows for event, AV, lighting, staging and production rental companies. It supports barcode, QR-code and RFID tracking, scheduling across jobs and warehouses, and the management of kits, containers and accessories.
Flex positions the cloud solution for businesses with extensive inventory, several jobs running in parallel or multiple locations. It states that usage is not limited by user numbers. Prices start at US$510 per month and a 30-day free trial is available.
A good fit if: your growing rental business needs structured asset and warehouse processes.
Check beforehand: whether the price level, integrations and potential implementation costs fit your operation.
Current RMS: central availability and quoting
Current RMS is cloud-based software for event, AV and production companies. It covers equipment availability, quotations, jobs, warehouses and customer information. Barcode and QR-code labels support tracking; individual items, accessories, packages and containers can be managed by job. Its calendar can also show vehicles, rooms and locations.
CRM, quoting and invoicing sit alongside the warehouse functions, which can make the handover from sales to operations easier to follow.
A good fit if: you want availability, tracking, warehouses and quotations closely connected.
Check beforehand: the needed integrations, billing logic, API connections and pricing model.
IntelliEvent: rental operations alongside CRM
IntelliEvent Lightning is cloud software for event rental companies, venues, AV and production businesses. It combines quotes, CRM, inventory, warehouses and commercial functions. Listed features include inventory tracking, availability calendars, kits, packages, multiple warehouses, locations and check-in/check-out, as well as invoices, payments and reports.
Plans are tailored to business requirements, which can suit companies that want rental operations and sales processes in one place.
A good fit if: you want cloud-based rental, customer and order processes together.
Check beforehand: the included plan features, price, integrations and requirements for language, currency and accounting.
Decision guide: what to clarify before comparing
A long feature list does not automatically make rental software the right fit. These questions help you narrow the options down to the solutions that suit your business and day-to-day work.
For testing, it is best to use a real job—from the quotation and equipment issue through to invoicing. This quickly shows whether the software supports your work or merely creates another list that needs maintaining.
Conclusion
All six solutions support core rental work, but their emphasis differs. easyjob offers editions and licence choices; Rentman is modular; HireHop provides an accessible cloud start; Flex focuses on sizeable inventories; Current RMS connects availability and CRM; IntelliEvent combines rentals with customer and commercial workflows. Test the shortlisted options with a real return and a real invoice. The right system helps the team find answers before the next person has to start a search party in the warehouse.
The right rental system does not have to handle every operational task on its own. With CrewBrain, businesses using easyjob by Protonic Software, Rentman, HireHop, Flex Rental Solutions, Current RMS or IntelliEvent can add crew and personnel scheduling to their existing workflow. Material availability, warehouse management and rental administration continue to be managed in the rental software. The connection to CrewBrain is included at no additional cost.
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