Transparency Note: We compare CrewBrain with alternatives as unbiased as possible – but of course we’re a bit biased and confident that our solution is excellent 🙂. We also based this comparison on publicly available information. It’s possible our comparison isn’t exhaustive or may become outdated, so please check with each provider for the latest details.
Strengths at a glance
| CrewBrain | TeamTrack | |
| Core focus | Job‑based personnel and event planning | AV/event scheduling & logistics |
| Time tracking & payroll | Built‑in time clock and flexitime with GPS logging | TimeCard app for time, breaks & access |
| Expenses & mileage | Travel expenses with itineraries, mileage & receipts | Basic mileage tracking; focus on scheduling |
| Risk & safety | Risk‑assessment module with templates & approvals | CDM/RAMS module for safety documents |
| Fleet & asset management | Vehicle scheduling, inspections & travel‑expense links | Asset tracking via hire‑platform integration |
| Collaboration & integrations | Open API & subcontractor sync across accounts | Syncs with Current RMS & other hire systems |
| Mobile apps | Web & mobile app for schedules, hours & expenses | iOS/Android app; optional TimeCard clock |
What are the tools built for?
- CrewBrain: Designed for companies whose core business is personnel deployment and event planning. It shines when jobs involve numerous staff with varying schedules and when you need integrated time tracking, travel expenses, risk assessments or subcontractor management. Features such as complex overtime rules, digital drivers logs and automatic risk‑assessment suggestions make it a strong fit for event providers, cultural productions and staffing agencies.
- TeamTrack: Built for audio‑visual rental and live‑event companies needing a cloud‑based platform to coordinate crews, freelancers and logistics across multiple sites. Its modular design lets you choose only the features you need, from team scheduling to CDM/RAMS documentation. TeamTrack’s grid interface shows upcoming jobs and resource utilisation at a glance, and its FocusMode/Matrix views help plan staffing in detail. If you already use equipment‑rental systems like Current RMS, TeamTrack can synchronise crew schedules with your rental data.
Pricing & transparency
- CrewBrain offers three packages – Essential, Standard and Enterprise – each including 10 named users. Optional modules such as time recording, subcontractor connection, travel expenses and risk assessments can be added as needed. Pricing is published openly on CrewBrain’s website and you can start with a 30‑day free trial.
- TeamTrack uses a modular subscription. A base subscription gives access to the core scheduling platform, and additional modules (such as CDM/RAMS documentation or TimeCard) are added individually. Costs depend on the modules you select; you can use TeamTrack’s calculator or contact the vendor for a quote. A free trial is also available.
Typical company size & industry
| Factor | CrewBrain | TeamTrack |
| Company size | Small teams up to very large workforces | Small hire firms to multi‑site providers |
| Industries | Event tech, cultural productions & staffing | AV hire, catering, studios & rental businesses |
Which tool when?
CrewBrain is a great choice if your main business is about people – planning shifts, coordinating different types of staff and complying with labour regulations. CrewBrain’s integrated time‑tracking, payroll exports and travel‑expense features minimise manual work and ensure compliance, while its subcontractor synchronisation lets you collaborate seamlessly with other CrewBrain users. If you have little in‑house equipment or you already use another rental solution, CrewBrain’s lean structure and transparent packages keep things simple.
TeamTrack makes more sense when equipment and logistics are central to your operation. Its grid interface and FocusMode help manage many simultaneous events and crew assignments, and modules like CDM/RAMS documentation are tailored to UK health‑and‑safety regulations. If you rely on Current RMS or similar systems, TeamTrack’s integration ensures your crew schedules and rental inventory stay in sync. Pricing is modular, so you pay only for the functionality you need.
Can they work together?
In many scenarios companies need both crew and equipment workflows. CrewBrain and TeamTrack can complement each other: CrewBrain’s API and subcontractor module let it exchange data with external systems, and TeamTrack can synchronize with rental platforms to pull in job and role data. Companies that need detailed equipment management and production documents might choose TeamTrack for asset logistics and risk documentation while using CrewBrain for personnel scheduling, payroll and travel expenses. Both vendors offer free trials; testing them side‑by‑side is the easiest way to see which combination matches your processes.
So?
Both CrewBrain and TeamTrack are powerful tools for event professionals. CrewBrain focuses on people, time tracking and administrative processes, whereas TeamTrack shines in crew scheduling and integrates tightly with equipment‑rental systems. Your choice will depend on whether your biggest pain points are staffing and compliance (CrewBrain) or equipment and logistics (TeamTrack). If you need both, you don’t necessarily have to choose – CrewBrains OpenAPI specification allows the two systems to share information so your events run smoothly.
Our Special Offer for You: Test now with an extended 45 day trial – no payment method required!
As a thank you to our readers, we are giving you a 50 % longer trial period. This means you can test CrewBrain extensively with all its features for a full 45 days free of charge. Sounds good? Then simply click on the link and register – no payment details needed!
Offer valid until revoked. Not valid for existing accounts. Please make sure that you only register your demo version via this link. If the longer trial period is not automatically assigned to your account within 3 days, simply contact us by e-mail or telephone.
