Advanced statement features and productivity enhancements

Enhancements in statements

The statement with hours, flat rates and daily rates has been a part of CrewBrain since the first version. Over the years, we have continuously expanded the functionality, and with this version we are again adding two new features: wage scales and a steady salary.

Wage scales

With wage scales, you can pay your employees different wages depending on the duration of the work. You can thus reduce or increase the hourly wage as working hours progress and thus create incentives, for example, for employees to sign up for short or particularly long shifts. A corresponding wage scale is stored for each category, and the system then calculates an adjusted hourly wage once the time levels are reached.

Steady salary

It is now also possible for statements to configure what is known as a permanent or steady salary. In this case, an employee receives a fixed amount each month and the system manages an account in which this amount is offset against the hours, flat rates, or daily rates actually worked. Of course, additional payments and corrections are also possible. You can find the configuration of this feature in the statements period in the employee base data.

Invoice inserts & calculation

With invoice inserts and calculation you can quickly and easily generate reports for your customers, listing the calculated or actual costs for a job or project. As in the statements, scaled prices are now also possible here, and we have now fully integrated the project times.

Price scales

As with statements, scaled prices can now be stored in the calculation and in the invoice insert. This means that different prices can be stored and billed to the customer depending on the duration of work. When the time levels are reached, the system adjusts the stored hourly wage according to the scale and continues to calculate with the new amounts.

Project hours

Since the introduction of projects it is already possible to record working times on them. Until now these were only displayed in the statistics, but not in the invoice insert of a project. With the new version it is now possible to enter an hourly, flat-rate or daily rate for project times, so that these also appear correctly in the invoice insert.

Additional data

Additional data is an important tool if you want to store additional information about jobs, employees and some other objects in separate fields. With this version, we are adding more field types to the additional data and they can now be configured for different print views.

New field types

The following new additional data types can be configured with the new version: Textbox, employee, job, project, department, customer and location. The text box is a text field with an editor for saving formatted texts. The other fields each allow the selection of one or more data records from the base data.

Print views

In the settings, you can define which additional employee data should be printed in the header area for print views in statements & time recording and travel expenses. This makes it possible, for example, to store the employee's bank details for bank transfers directly on the printout.

Optimized planning view

The planning view allows you to work quickly and efficiently across multiple jobs. With just a few clicks, employees can be transferred from one job to another in order to optimize the personnel situation.

Swap axes

Starting from this version, the axes can be optionally swapped in the planning view. This means that the list of employees is at the top, and the jobs are displayed below it in an endless list. This provides a better overview, especially when there are many jobs pending. You can switch back and forth between the two versions with a button.

View categories

If the planning view is displayed in the new variant, the required categories including the stored personnel requirements are also displayed below each job. An "x" at the respective employee indicates for which category he is requested or booked. In this way, the categories are now also visualized in the planning view.

Documents for employees

For each document that is stored for an employee, a category can be stored in the future (e.g. contracts or payroll, these can be configured in the settings). It is also possible to send documents to the employees via a checkbox, so that they can retrieve the documents directly.

Further optimizations

• Vehicles can now also be scheduled for a job via the API. The description of the new endpoints can be found in our API reference.
• In the future, it will be possible to filter by project in the calendar. This makes it possible to display all jobs and sub-jobs for a specific project.
• Projects and jobs can be moved including the sub-jobs. If the date of the main job or project is adjusted, CrewBrain asks if the date for the subjobs should also be adjusted in parallel.

Switch to CrewBrain now

Almost 50% of all customers have already switched to CrewBrain and we are happy about the positive feedback we have received in the past weeks and months.

Future updates

Since maintaining two systems is extremely time-consuming, we have decided to release future updates only for CrewBrain. This already applies to the new features mentioned in this update info.

Of course you can still use GigPlaner, but only security updates will be installed there.

Switch now

To switch to CrewBrain with your account, you can simply log in to CrewBrain and then click on "Switch now" under General in Settings. This will automatically redirect your employees to CrewBrain when they access GigPlaner and you can directly use the newest CrewBrain version.