Extended work instructions and an outlook for 2025​

Work instructions / confirmations

The option of managing work instructions and confirmations in CrewBrain has been available for several years. Over this time, we have collected many optimization requests and have now been able to implement them in the new version.

New list dialog

The list of instructions under Administration > Staff > Instructions has been expanded and search options have been added. Only active instructions are now displayed by default, making it much easier to manage instructions.

Historization

If an instruction has been created and accepted or confirmed by at least one employee, it can no longer be edited in CrewBrain. Instead, a new version of the instruction can be created from the dialog, which is then linked to the old one and replaces it. In this way, changes are traceable and will in future require the employee's confirmation again.

Recurring instructions

A work instruction can be set to recur in future. This makes it possible, for example, to obtain a new confirmation from employees every six months or annually for safety instructions and to send them updated information if necessary.

Validity date

A validity date can now also be stored for each instruction. Once this date has been reached, the instruction is automatically marked as inactive by the system and therefore no longer needs to be processed by other employees.

Signatures

Another frequently expressed wish is the option of obtaining signatures from employees instead of a simple confirmation. As this feature also needs to be implemented in the app, we unfortunately have to ask for a little more patience here, but we have the topic on our list and will submit it soon.

Vacation & substitutes

For some versions, it has already been possible to force the specification of a substitute when creating vacation requests and to ask for their approval. We have now added some important elements to this function.

Default substitute

A default substitute can be defined for each employee. This person is automatically set as the substitute for new absence requests and then receives the corresponding application before it is sent to the superior for final approval.

Optional substitute

In future, it will also be possible to define for each employee whether the specification of a substitute is optional or whether no substitute is required. This makes it easier to implement exceptions where no two-stage approval is required, particularly when used for a two-stage approval process.

Time recording – Rounding working hours

From this version onwards, the rounding of working hours can be subdivided even more precisely. For example, the rounding algorithm can only be applied to times that are attributable to a job, a project, a task or independent times.

Current trade fairs

LEaTcon in Hamburg, Germany from October 22-24 marked the successful start of the next trade fair season for us. It continues in December with the LDI in Las Vegas.

LDI, Las Vegas, December 8 – 10, 2024

We look forward to seeing you in December at the Las Vegas Convention Center at booth #2448. As last year, we will be there with our team to further expand our customer base in the United States.

ISE, Barcelona, February 4 – 7, 2025

We will be exhibiting for the first time at Integrated Systems Europe in Barcelona next year. At stand 6E300 we will show you how you can further optimize your personnel management and crew communication.

Prolight + Sound, Frankfurt, april 8 – 11, 2025

As in previous years, we will also be represented by our team in Frankfurt and, as usual, will be bringing the trade fair season to a close with that fair.

Review 2024

The time for the big annual reviews usually comes in December, but we would like to take the opportunity already today to look back on some of the major enhancements and optimizations of the past year.

Risk assessments

We significantly upgraded the risk assessment right at the start of the year. In addition to the versioning of hazards and the recognition and management of duplicates, we have significantly expanded the assignment of rights in this area. It is now also possible to insert documents and images and to copy hazards quickly and easily.

Short-term employment & mini-jobs

As of this year, CrewBrain has corresponding counting functions for days worked for short-term employees. In addition, the earnings limit for mini-jobbers is monitored and warnings are issued if a booking exceeds the permitted earnings limit.

Geo-Fencing

During the revision of our app, we were able to introduce a new geo-fencing function that allows users to receive reminders when they enter or leave the company or a location. This prevents people from forgetting to clock in and out too often.

Tenders

We have also expanded the invitations to tender with a new dialog and many new options. It is now possible to send invitations to tender to specific groups of employees and select them in even greater detail.

Outlook for 2025

We already have some major projects in the pipeline for the coming year 2025 and will continue to develop CrewBrain consistently. With the new API interface presented in the last Update-Info, we have already laid important foundations for future enhancements this year, so that we can also technically break new and improved ground in the future – stay tuned!