Epirent interface and many extensions

Epirent synchronisation

The company Epi development from Berlin has equipped its rental management software Epirent with an API interface some time ago. In this way, it is now possible for the first time to access the data stored in Epirent directly from CrewBrain.

Activate synchronisation

In order to use the synchronisation, it must be activated in the settings under Interfaces > Epirent. The necessary settings for mapping the Epirent services to the CrewBrain categories can also be made in this mask.

Data transfer

From Epirent, orders are taken over as main jobs or projects and optionally the service items from the individual chapters as sub-jobs. It is also possible to synchronise the staff data from Epirent.

Preconditions

The preconditions can be used to control which orders are to be taken over to CrewBrain. For example, it is possible to accept only confirmed orders or to exclude pure rental orders.

Take over staff

Optionally CrewBrain can also take over requested or booked staff from Epirent. Because there are some points to consider, it makes sense to contact our support if you want to use this feature. We can then set up the interface together with you.

Statement & time recording

For accounting and time recording there are again some important changes in this version. For example, fixed-term contracts are now possible and the system can also manage holidays from different countries or states.

Fixed-term contracts

CrewBrain is now also able to manage temporary employment contracts. For this purpose we have added a corresponding option to the statement periods, with which a period can be marked as limited. If the employee concerned is to be scheduled in a job which is after this date, the scheduler is informed accordingly. In addition, the system automatically sends a notification to the administrators when the time limit expires.

Official holidays for different countries

In future, different categories can be created for official holidays (settings > official holidays). For example, official holidays for different countries or states can be stored in the system. These are then assigned to the employees based on their local branch they are working for.

Branches

Similar to the departments it is now also possible to manage different branches of your company in CrewBrain. Each employee can be assigned to exactly one branch and for each branch it can be stored which official holidays should apply to this branch. This feature is currently only available in our XL tariff.

Emergency contacts

There is a new right for emergency contacts, which regulates access in acute emergencies. This right could, for example, be assigned to all employees, who would then be shown in the profile of another employee whether emergency contacts are stored. In acute emergencies, the information can then also be called up by these employees, but in this case the administrators and the person concerned are automatically notified in order to prevent misuse and to log access in accordance with the EU GDPR.

API Extensions

In addition to the synchronisation to Epirent, we have also extended our own API. Among other things, all objects of the new task management (tasks, lists & folders) have been integrated, so that tasks can also be created and changed completely via the API. A detailed description of the new endpoints can be found in our API reference.

CSV- and Excel export

We have adjusted the export options for CSV and Excel in some places. In addition to the possibility of splitting information over several columns, the export of the employee list can now also be configured individually.

Employee list

Under base data > employees (also applies to freelancers and subcontractors) the CSV export can be configured individually in the future. You can define which values are to be output before the export.

Split columns

In the settings (general > export settings), you can specify whether the employee name or date and time are to be written in one field or in two fields of the export. Depending on the further use of the data, you will thus have better access to the information.

Personnel plan

The personnel plan is now fully formatted (when exported as an Excel document). This means that the colours for requested, entered and booked are also completely displayed in the Excel export.

Further optimisations

Also in this version there are, as usual, some minor optimizations, which we do not want to leave unmentioned.

Assign tasks

A new right allows employees to prohibit the assignment of tasks to other employees. In this way, employees can only assign tasks to themselves, but not to other employees.

Mileage allowance

For travel expenses, it is possible to activate individual mileage allowances per kilometre in the settings. You can then store mileage allowances that differ from the statutory rate in the employee's statement periods.

Dashboard

In the dashboard, the last used dashboard is now always called up when the menu item "Dashboard" is clicked.

GigPlaner becomes CrewBrain

Already in April we introduced the new name "CrewBrain" for our software. However, "GigPlaner" was still included in the name of our company. We were also able to change this point last month, thus formally completing the change to CrewBrain: The GigPlaner UG became CrewBrain GmbH with effect from 07.10.2020.

New legal form

As part of the name change, we have also changed the legal form. The former UG (small limited liability company) has therefore been transformed into a GmbH (limited liability company). We are pleased to be able to send a positive signal with this step, especially in the current situation, and of course we would also like to thank our customers who made this step possible in the first place.

Contracts

The change of name and legal form has no effect on our contracts. These remain valid, as only the name has changed, but not the company itself. There is nothing for our customers and business partners to do other than update our name in their own databases.