When setting up for an event, a wireless system suddenly goes missing—even though it should have been on the equipment list long ago. At the same time, a spotlight is booked for two productions and the invoice is still waiting in the office. Rental software helps keep track of everything: it brings together equipment, warehouses, jobs and commercial processes in one system.
We take a closer look at easyjob by Protonic Software, Rentman, HireHop, Flex Rental Solutions, Current RMS and IntelliEvent. No single solution is automatically the right fit for every company. Your projects, working methods and budget are what matter.
Transparency notice: We compare the rental solutions listed here as neutrally as possible. The comparison is based on publicly available information and may be incomplete. Features and licensing models may change. Ultimately, what matters is what actually works in the warehouse and the office.
Which rental software is right for your business?
A rental company with one warehouse works differently from a production team that moves equipment across several locations and coordinates numerous deliveries at the same time. The key factor is not the largest collection of features, but whether the system fits your day-to-day operations and your budget.
In short: how the solutions differ
Pricing and flexibility: Free entry options, subscriptions, modular add-ons, licence purchases and tailored plans all appear in this comparison.
Working environment: Browser-based and cloud-based tools can support teams that coordinate jobs, equipment and warehouses across different locations.
Operational focus: Some providers concentrate on rental and inventory management, while others place greater emphasis on CRM, quoting and commercial workflows.
Growing requirements: More users, warehouses, equipment, integrations and parallel jobs can quickly change which plan or platform makes sense.
Everyday reality: Choose based on your actual workflow and total cost—not only on a feature list that looks impressive at first glance.
A guide to choosing the right solution
easyjob by Protonic Software: purchasing a licence or choosing a subscription
easyjob by Protonic Software is aimed at rental, production and event logistics companies. The software is available in four editions: S for smaller businesses, M for medium-sized rental companies, L for larger teams with multiple locations and XL for large enterprises.
Depending on the edition, multiple warehouse locations, countries and currencies can be mapped. Project costing, cost planning and tasks are also among the available features. Additional modules can cover areas such as warehouse-location management, scanning processes or digital transport orders.
The licensing model offers two options: you can purchase easyjob by Protonic Software as a one-time licence or choose the subscription model. With the latter, an initial payment is due first, followed by charges every three months. Over the 24-month term, you receive new features and major easyjob versions. Silver Support is included, while Gold Support can be added.
Depending on the edition and your requirements, modules such as controlling, CRM, WebApp or scanner functions are also available.
A good fit if: you want to combine rental operations with project, warehouse and location processes and choose between purchasing and subscribing.
Check beforehand: which edition, modules and support services you need. For the subscription model, ask for clear details on the term, total costs and the conditions for additional modules.
Rentman: combining modules to suit your business
Rentman is rental business management software for the AV industry. It has a modular structure: you choose the features your business needs—for example, for equipment, quotations, invoices, equipment tracking, additional warehouses or transport.
Rentman provides a public API for custom integrations. According to the provider, this may require technical knowledge or support from developers.
The modular approach has two sides: you do not have to purchase the full range of features from the outset. At the same time, the actual total price only becomes clear once products, add-ons and user roles have been added together.
A good fit if: you want to build your rental software step by step.
Check beforehand: which modules you actually need and what the total cost will be for your configuration. Rentman offers a 30-day free trial.
HireHop: start for free and expand when needed
HireHop is browser-based cloud rental software for AV, event, broadcast and other rental companies. The free Starter plan includes one user, quotations and bookings, customer management and basic inventory control.
As the team grows, Professional adds further features, multiple locations, reports and dashboards. For more extensive requirements, HireHop offers Enterprise pricing on request.
For operational processes, HireHop supports barcode, QR, NFC and RFID scans. It also includes an open API, customisable email templates, job timelines and custom fields. This can be useful when your processes are generally well defined but individual jobs still come with their own small special requests.
A good fit if: you want to work in the browser and start with a small team.
Check beforehand: HireHop charges in British pounds. Review the currency, tax treatment, support and the exact scope of the selected plan.
Flex Rental Solutions: equipment tracking for growing rental businesses
Flex Rental Solutions is aimed at rental companies in the event, AV, lighting, staging and production sectors. The cloud-based solution combines quotations, bookings, equipment, warehouse processes and commercial workflows in one system.
For equipment tracking, Flex supports barcodes, QR codes and RFID. Equipment can be scheduled according to availability across multiple jobs and warehouses. Kits, containers and accessories can also be mapped, so not every cable develops a life of its own during packing.
Flex describes its solution primarily for businesses with larger equipment inventories, multiple parallel jobs or several locations. According to the provider, usage is not limited by the number of users. Prices start at US$510 per month, and a 30-day free trial is available.
A good fit if: you manage a growing AV or event rental business with many assets, multiple jobs and clearly structured warehouse processes.
Check beforehand: whether the scope of features and price level fit your business. Also consider currency, potential implementation costs and the integrations you need.
Current RMS: managing availability, containers and quotations centrally
Current RMS is cloud-based rental software for event, AV and production companies. It focuses on equipment availability, quotations, jobs, warehouse processes and customer information.
The solution provides availability views for equipment and supports barcode and QR-code labels. Individual items can be tracked by job, while accessories, packages and containers can also be managed. This means, for example, that flight cases and their contents can be planned together instead of being pieced together like a detective case on return.
In addition to equipment and warehouse processes, Current RMS also covers CRM, quoting and invoicing. Its calendar view can centrally display further resources such as vehicles, rooms or locations.
A good fit if: you are looking for a cloud-based solution that closely connects availability, equipment tracking, warehouses and quoting processes.
Check beforehand: which integrations, billing logic and API connections you need. Also compare the required features with the relevant pricing and licensing model.
IntelliEvent: event rentals with quotations, CRM and inventory management
IntelliEvent Lightning is cloud-based software for event rental companies, venues, and AV and production businesses. The solution connects quoting processes, customer management, equipment, warehouses and commercial functions.
Its listed features include inventory tracking, availability calendars, kits and packages, multiple warehouses and locations, as well as check-in and check-out processes. Quotations, invoices, payments, CRM and reports can also be managed in the system.
IntelliEvent offers different plans based on individual business requirements. This can make the solution interesting for companies that want to organise their rental processes centrally not only in the warehouse, but also in sales and order processing.
A good fit if: you want to bring event rentals, quotations, customer relationships and equipment processes together in a cloud-based solution.
Check beforehand: which plan suits the size of your company and which functions are actually included. Also clarify pricing, integrations and requirements for language, currency and accounting in advance.
Decision guide: what to clarify before comparing
A long feature list does not automatically make rental software the right fit. These questions help you narrow the options down to the solutions that suit your business and day-to-day work.
For testing, it is best to use a real job—from the quotation and equipment issue through to invoicing. This quickly shows whether the software supports your work or merely creates another list that needs maintaining.
Conclusion: your day-to-day work is what matters
There is no universally best rental software. All six solutions support key tasks related to equipment, warehouses, jobs and invoices. The main differences lie in licensing models, extensions, target groups and the depth of individual processes.
easyjob by Protonic Software offers different editions and the choice between purchasing a licence and subscribing. Rentman is assembled modularly from individual components. HireHop provides an accessible entry point in the cloud. Flex Rental Solutions is aimed primarily at growing rental businesses with extensive equipment inventories and multiple parallel jobs. Current RMS combines availability, equipment tracking and CRM. IntelliEvent combines event rentals with quoting, warehouse and business processes.
For many businesses, rental management is only one part of the overall workflow. CrewBrain can complement easyjob by Protonic Software, Rentman, HireHop, Flex Rental Solutions, Current RMS and IntelliEvent with personnel and crew scheduling. Equipment, warehouse processes, quotations and rental administration remain in the respective rental system, while CrewBrain helps coordinate the people assigned to each job. The integrations are available at no additional cost.
So do not choose solely based on the longest feature list. Test the software using your real workflows. If nobody has to ask where that one missing wireless unit ended up when equipment is returned, that is already a very good sign.
Sources
- easyjob by Protonic Software: Editions, Shop and pricing, WebAPI documentation
- Rentman: Pricing, Equipment rental software and multiple warehouses, API documentation
- HireHop: Product and features, API documentation
- Flex Rental Solutions: Product page, Pricing, Equipment tracking
- Current RMS: Product page, Pricing, API documentation
- IntelliEvent: Product page, Features, Pricing
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